Trade Show Shipping, Trade Show Logistics, Trade Show Transportation, Trade Show Freight, Atlanta
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Trade Show Freight and Logistics

Trade Show Shipping, Trade Show Logistics, Trade Show Transportation, Trade Show Freight, Atlanta

Share the ride, share the cost!

Moose Logistics is a full-service trade show marketing company based in Atlanta, Georgia. Our mission is to provide the best service to our customers. Period! "In this business you're either good or you're out of business!" - Anonymous Industry Sage -


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Charter FreightWhether you need to move a pallet or a truckload, Moose Logistics has the experienced personnel necessary to take the worry out of your trade show transportation and trade show shipping.

We offer US$100,000.00 trade show freight insurance on all truckloads.

We can ship anything from 50 pounds to a truckload, any weight, anywhere, anytime.

Moose Logistics specializes in trade show shipping, trade show logistics, trade show transportation, trade show freight, and convention exhibit installation and dismantling.

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FreightYour knowledge and expertise has proved not only helpful, but will provide a cost savings to my organization. I truly believe one of my greatest assets on this project is not just your expertise, but your honesty.

I appreciate your forthright disclosure, which better prepares me to make decisions and negotiate services with other vendors. Thank you. You are an integral part of our team.

Marie Boone-Clark
Mead Johnson Nutritionals


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Our pricing and service

We are confident our prices are competitive and know that our customer service is outstanding. Moose Logistics can make all the arrangements for your next trade show shipping and assure everything is carried out in your best interest.

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What sets us apart?

Moose Logistics believes the success of our company is directly related to the success of our clients. Our most successful clients are those who entrust their trade show logistics and service needs to our professional judgment, leaving them time and energy to concentrate on the events that support their business initiatives and increase revenue. We want to be a partner in your trade show marketing success!

At Moose Logistics, we strive to go the extra mile to assure your peace of mind when deciding to use our services.

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How do we operate?

Moose Logistics does not represent any single service provider. Rather, our vendors, providing different types of services, represent Moose Logistics. This allows us the versatility to choose the vendor and service level that is right for your specific needs. Individual service providers are not capable of this flexibility.

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Convention Exhibit Installation and Dismantling Services

Scheduling the installation of your exhibit can be very stressful. Coordinating the arrival of your freight to coincide with the arrival of the installation crew usually needs to be done weeks in advance. Unfortunately, there are some variables that cannot be foreseen, such as waiting time for the General Contractor to unload your freight, electrical installation delays, and even the installation of carpet in the show hall. These delays can become expensive for your organization.

Allowing an experienced professional walk you through the convention exhibit installation and dismantling process is both cost-effective and time efficient. Because Moose Logistics specializes in shipping trade show transportation, we review the schedule for each of our client's shows and help strategize for an efficient installation of their exhibit.

Moose Logistics, through our network of convention exhibit installation specialists can help you with installation and dismantling any major venue worldwide. We offer reasonable rates and qualified personnel to serve as your Exhibitor Appointed Contractor (EAC).

Our shipping services, when used with our network of display installation specialists, helps lessen the stress associated with trade show planning. Talk to us about Moose Logistics handling all of your trade show shipping and logistics.

SPECIAL OFFER...Moose Logistics offers turnkey installation and dismantling services packages. Call for details.One Price, guaranteed! Contact Moose Logistics today to see if your company qualifies for this service.

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Our shipping choices

Moose Logistics uses the following types of transport to move your trade show freight into and out of trade show venues. Our carriers use only qualified drivers who know and understand the importance of your event and assure on-time delivery and proper handling. Declared Value (DV) insurance is available. Please ask your Moose Logistics representative how to best assure your property is properly insured.

Dedicated Partial Trailer Loads are our best service value for larger display properties. These are mostly 53 foot Air Ride Trailers. If your volume does not warrant a full trailer load, and needs only a portion of the space in a trailer, Dedicated Partial services may meet your needs. This will provide you with all the luxuries of shipping by dedicated trailer, but you will only pay for the space that you use. Dock to dock service assures that your cargo is not cross-docked in transit, giving it less exposure to potential damages. Also, transit times are significantly less because cross-country service is usually available in as few as 4 days. If your shipment does not exceed the reserved partial volume, Moose Logistics can recover items from your offices or other location and move them at little extra charge. Some restrictions may apply.

Depending on your destination, shipping weights of as few as 1,500 pounds can save money by using our preferred Dedicated Partial Trailer Load service.

Less Than Trailer Loads, or LTL as it is commonly called, is freight that is always moved based on weight. This can be actual or dimensional, whichever is greater. LTL freight is moved using "Freight Forwarders." Freight forwarders are businesses that consolidate shipments from multiple agents to fill individual trailers bound for destination cities. It is valuable to use LTL services when your freight weighs, either actual or dimensional, is less than the partial load threshold price for your destination city. For example, this would be between 1,850 pounds Atlanta, GA to Orlando, FL and 2,950 pounds between Atlanta, GA and Seattle, WA.

In most cases, trade show freight is moved on a schedule and can be targeted for a specific delivery window at no extra transit charge. Three to five day deferred service is the most economical nationwide and special pricing is available in the Southeastern United States. Special fees for evening and weekend delivery requirements and wait times may apply.

Drawbacks to this service are the multiple handling requirements at both the origin and destination (minimum 6 moves) and dimensional weights may exceed actual weights.

Truckloads are based on the size of your exhibit, available time for transit and/or property value. Moose Logistics will transport your trade show freight on a dedicated 53 foot Air Ride trailer, providing it is most economical or best suited to your needs. Truckloads apply when your cubic volume, after loading, exceeds 50% of a trailer. For volume less than 50% (24 feet), Dedicated Partial trailer Loads are usually the most cost-effective.

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Frequently asked questions about trade show freight and trade show logistics

Q: How do I ship my trade show display?

A: Trade Show shipping can be complicated. At most trade shows or events, the General Contractors have a specific window of time to deliver to the show site as well as recover properties after the show has ended. Often, a "Target Move-in and/or Target Move-out" is scheduled. In this FAQ section we will try to address this complicated issue. For more information contact Moose Logistics by e-mail or phone. Trade show freight is the general term for shipping items used at a trade show. This includes displays, promotional items, and machinery samples. This can range from 50 pounds to multiple trailer loads. Also, there are many different types of trade show shipping services to use. Moose Logistics recommends that you use a company and level of service that best fits your needs. Consulting a qualified professional can save time, money, and annoyances. We recommend consulting with a company, such as Moose Logistics, that uses multiple carriers to handle their client's trade show properties.

Q: How important is the choice of carrier when considering whom to use as our trade show shipping trade show freight?

A: The choice of carrier is an important decision. At Moose Logistics we often hear this refrain: "Our company has a discounted rate of xyz with Mega Freight Company so we'll ship that way "because it's cheaper." These discounts apply to the volume of product sent from a manufacturing facility to their dealers/retailers across the nation. This is satisfactory for shipping bulk products. However, trade show displays are not built to be moved with the masses. They are usually expensive, well-crafted marketing tools that are not designed to withstand the rigors of being moved on and off trailers with forklifts by people who don't know or care about the value of the cargo. Moose Logistics often recommends shipping trade show displays on Air Ride trailers. This significantly lessens the wear and tear associated with shipping and load shifting. Depending on the actual or dimensional weight of your display, you will have a few different options to ship.

Q: What is Declared Value Insurance?

A: When shipping freight, a carrier will ask you to declare the value of the freight. Often, such as with in LTL shipping, insurance is provided for a fee. Trailer Loads and Dedicated Partial Loads are priced to include $25,000 per 25% volume or $100,000 per trailer load.

Q: Are there any special requirement involved with shipping Plasma televisions?

A: If you ship a plasma screen television, be sure to tell your carrier of such. Many carriers, under their terms and conditions, exclude plasma TVs from coverage because pf their fragile nature. Plasma screen televisions can still be covered under a Corporate Rider Policy.

Q: What is a Corporate Rider Policy?

A: Corporate Rider Policies are attached to the same policy that covers your computers and office equipment. Most storage facilities require that you buy a Corporate Rider Policy for your stored display properties. This usually has a high deductible which can be offset by declared value insurance. Contact your insurance company for details.

Q: What is Dimensional weight?

A: Dimensional weight, or Dim weight, as it is commonly called, is a measurement used by carriers to assure they get money for the weight volume they are supposed to be carrying. This applies mostly to LTL shipments and does not apply to Dedicated Partial Loads or Trailer loads. In short, even though a box of feathers and a box of bricks may be the same size, a box of bricks is much heavier. Using dimensional weight measurements, carriers assure they get are paid for the weight volume as dictated by the crate/case dimensions. The formula used to calculate Dim weight (in inches) is Length x Width x Height divided by a preset divisor (194 domestic/168 international). For example, (3) crates are the same size at: 101" L x 50" W x 53" T (267,650) divided by 194 = 1,379 pounds. So each crate's dimensional weight is 1,379 pounds and the carrier will charge this weight over actual because it "dims". Now, to put this in perspective, (3) crates have the same dims. So, 1,379 x 3 = 4,137 billable weight. In reality each crate weighs respectively: 1 @ 1,118 pounds, 1 @ 1,026 pounds, and 1 @ 764 pounds for an actual total of 2,908 pounds. 1,229 pounds less than "dim."

Q: What is a Fuel Surcharge (FSC)?

A: In today's fuel market prices are rising and falling daily. Fuel is a major cost factor in the trucking industry. Rather than adjust rates daily, carriers assess a Fuel Surcharge reflective of current fuel rates for that month. This is charged over and above the shipping costs. These FSC's have recently ranged from 8%-16%.

Q: What is Drayage?

A: The word "Drayage" stems from the railroad word "dray." When travel and shipping by rail was common, freight and luggage often shipped in separate cars. These cars would be off-loaded in the destination city and the cargo would be loaded onto a horse-drawn "dray" cart. This cart would then deliver the cargo. Today, the term applies to Material Handling fees assessed by the General Contractor of a trade show. Material Handling or Drayage is the fee, per CWT (hundredweight) assessed to off-load freight, deliver it to the booth space, recover, store and return empty packaging, and reload the trucks after the show has ended. This fee is between US$50.00 and US $100.00 per CWT or per 100 pounds.

Q: What is forced freight?

A: When a show ends, the move-out of the show hall is on a set schedule. This is determined long before the show and can be found on the "Quick Facts" sheet supplied in your exhibitor kit. Specifically, the move-out schedule is outlined by day, date, and times. There is usually also a published "Carrier Check-In time." Should your carrier fail to show by the time specified, the general contractor is forced to remove your property from the show floor to meet its schedule with the facility. Because they did not plan to move this freight, it is more expensive to move. Forced freight is not just the result of a carrier not checking in on time. If the exhibitor or exhibitor representative fails to turn in the outbound MHA (Material Handling Agreement) at the service desk, or fails to specify the carrier on the MHA, the General Contractor may be required to force the freight. Forced freight will either force to the General Contractors warehouse or if specified on the MHA and if the carrier fails to show, may be forwarded to the delivery address specified. Either of these forced freight options is done at the exhibitor's expense.

Q: What is an MHA?

A: An MHA, or Material Handling Agreement, is a legal document supplied by the General Contractor to be completed by the exhibitor or exhibitor's representative. This document outlines important information such as the number of pieces shipping, carrier, delivery address, declared value and special instructions. It also outlines the terms and conditions of the cartage.

Q: What is a freight broker?

A: A freight broker is a transport professional that acts as a liaison between shippers and shipping companies. Brokers represent multiple companies and decide how to best transport your freight based on the information you provide them. A freight broker can be a valuable asset to your organization and assure that you stay within your trade show shipping budget. The freight broker's goal is to transport your freight in the most cost-efficient means possible.

Q: Why not use a common carrier?

A: Common Carrier shipping is by the most recognized names on the road. Roadway, Yellow, and Overnight are some of the most recognizable common carrier providers. These carriers are the backbone of the transit industry and move over road as well as rail. Common carriers are useful in the tradeshow arena when shipping a prepackaged or palletized product that does not need special handling or Air Ride trailers. Insurance is limited. Common Carriers need extra time to arrive at their destination. In the trade show arena, this is best performed by using common carriers to ship your goods into an Advance Warehouse. Common Carriers may provide better rates when the freight is moved "in the system", meaning on their schedule, not yours. Common Carriers use a classification system to classify their freight. Trade Show materials are classified as "Class 125". These carriers offer targeted, or "Time Critical" transit and delivery, however, this service is usually not discounted and is more expensive than the same LTL or Partial service. Volume rates and Exclusive Use are also available and are competitive in price, but, are not moved on air ride trailers, exposing your freight to a potentially rough ride resulting is possible damage, over either road or rail. Moose Logistics advises that property with any value sent by common carrier be insured using your corporate insurance rider.

Q: What about parcel services such as UPS and Federal Express?

A: Parcel Service is also a shipping alternative to consider. The two most common providers are FedEx and UPS. These companies are the common carriers of the parcel shipping world. Their services are useful, but marginally reliable when it comes to trade shows. Our experience dictates that these services should only be used when the weight is prohibitive. Moose Logistics recommends these type packages be sent, in advance, to the attention of a local representative. Consult the Material Handling Information sheet in your Show book for handling fees, per package, from the General Contractor. These are usually between US$50.00-US$100.00 per package. One major drawback to these services is the room for error. If an error occurs, it is difficult to find the shipment and correct it within their shipping systems. Some items either miss their planned delivery time or even the show altogether. These services do not provide for consequential damages, so unless the items are permanently lost or damaged, you will not receive compensation for missed shipment other than credit for the shipping charges.

Q: Can you provide more information on shipping to Cuba?

A: For more information on shipping to Cuba, read this article by Moose Logistics president, Marc Mousseau.


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